How to Choose the Right Project Management Software Solution

 In Project Management

Making decisions is part of everyone’s life. From an early age we are faced with different options about where to go to college, what career path to follow, where to apply for a job and what city to build a life in. However, when it comes to decisions it is easy to forget that smaller decisions tend to matter just as much as the big ones.

A relatively small decision that most owners and entrepreneurs are faced with sooner or later is whether they need a project management software solution for their company.

Project Management Solution: Do I Need One?

Did you know that, according to a State of Project Management report by Wellingtone, only 22% of organizations use a Project Management software? Coincidentally, 55% of organizations don’t have access to real-time key performance indicators (KPIs). As a result, 50% of respondents said that they spend one or more days to manually collate project reports. These statistics demonstrate that the answer to whether your company will see benefits from acquiring a project management solution is pretty simple: YES!

So once you realize that a project management can make a huge difference in your team’s productivity, comes the next big decision: which one do I pick?

Choosing the Right Project Management Solution

If you’ve been following the Kimonus blog, you’ve heard us say there’s no “one size fits all” solution when it comes to project management. At the end of the day, you must find something that works for your team and your industry and aligns with your goals and your needs.

If you don’t know where to start, however, here are the four main things you should consider when shopping for a project management solution for your company.

  1. Consider Features
    According to a Project Management User Research Report by Capterra, file sharing, time tracking, email integration, Gantt Charts, and budget management are the top five most used and requested features in project management software.

    Before making a decision, ask yourself: What are the main features my team must have in our next PM tool and what features are simply “nice to have” but not vital?

  2. Look for Simplicity
    Do you remember the first time you bought a smartphone and had no idea how to do the simpler things, like send a text or make a call? Even though after a few weeks you got used to it, having your team be completely confused and overwhelmed by “bells and whistles” for two weeks could be highly detrimental for your company.

    To avoid this, look for a simple but robust software solution that provides a user-intuitive interface and just enough functionalities to make your life simpler, not more complicated.

  3. Support and Customer Service
    Have you ever spent hours on the phone trying to go from an automatic operator to an actual customer service representative? If so, you know this is the last thing you want to have to deal with with your next PM tool.

    Instead, look for a provider that offers extensive onboarding, learning resources and ongoing support for questions and concerns. When your chosen solution has the best customer support system available in the niche, you’re already one step ahead of the game!

  4. Affordability
    If you’re in desperate need for a project management solution but don’t have that much cash to spare, Finances explains thata cloud-based solution might be the tool for you. “Due to the lack of a complex installation procedure, storage and extensive servers, cloud hosted PM systems are affordable and subscription-based, and require little to no maintenance on your behalf”.

Learn More

Looking for the right project management software solution is no easy task, but the Kimonus team is here to help. Contact us today to find out why our features are helping companies across the world increase productivity and improve their bottom line!

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